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Steamboat Hot Air Balloon Festival Vendor Applications

Jul 13, 2019 to Jul 14, 2019

Steamboat Springs
Steamboat Springs, CO, 80487

Application Information

There are two locations for booth opportunities:

Howelsen Hill Balloon Glow & Live Music

  • Saturday, July 13 - 6:00 pm - 10:00 pm
  • We expect over 2000 people to attend the live music and balloon glow. There will be kids activities, a beer garden, live music, and fun. The event is free to the public.
  • Boutique merchant, commercial/political exhibitors, and food vendors encouraged to apply. 

Balloon Launch @ Bald Eagle Lake

This is our official balloon launch location. We expect 2000+ folks to attend this morning tradition. There will be kids activities both mornings and merchant vendors. The event is free to the public.

Saturday July 13

  • 6:30 am to 10:30 am
  • We will host a ticketed buffet brunch complete with coffee and mimosas. Tickets will be sold on our website to the public.
  • Boutique Merchant vendors encouraged to apply.
  • No commercial/political display booths, please. 

Sunday July 14 

  • 6:30 am to 10:30 am 
  • We will have two contracted food trucks for Sunday morning munchies and coffee.
  • Boutique Merchant vendors encouraged to apply.
  • No commercial/political display booths, please. 

 Prices: 

Early Bird - Early Bird rates end May 31, 2019. 12x12 12x24
Boutique Merchant Vendors    
Howelsen Hill  $250 $350
Howelsen Hill + Launch Site (Sat/Sun AM) $400 $500
Commercial or Political Display Vendors    
Howelsen Hill $400  X
Non Profit    
Howelsen Hill $200 X
Howelsen Hill + Launch Site (Sat/Sun AM) $350 X
Food Vendor     
Howelsen Hill $350 $450

 

LATE REGISTRATION 12x12 12x24
Boutique Merchant Vendors    
Howelsen Hill  $300 $400
Howelsen Hill + Launch Site (Sat/Sun AM) $450 $550
Commercial or Political Display Vendors    
Howelsen Hill $450  X
Non Profit    
Howelsen Hill $200 X
Howelsen Hill + Launch Site (Sat/Sun AM) $350 X
Food Vendor     
Howelsen Hill $400 $500

 

For more information contact Krista DeHerrera, Event Director at 970-777-6133.

 

Get Your Booths!

PRICE
QUANTITY

Boutique Merchant Vendor - Early Bird

There are two locations for sales opportunities:

  • Howelsen Hill - Saturday, July 13th - 6 pm-9:30 pm, Load in starting at 3:00 pm
  • Launch Site @ Bald Eagle Lake - Sat & Sun July 13 & 14 - 6:30 am - 10am, load in starting at 5:00am
  • Electricity is an additional $25.
  • Early Bird rates end May 31, 2019.

We offer 12x12 and 12x24 size spaces. If you require a larger space, contact Event Director at kdeherrera@cmnm.org.

$25.00 - $500.00

Food Vendor - Early Bird

  • Howelsen Hill - Saturday, July 13th - 6 pm-9:30 pm, load in starting at 3:00 pm
  • We offer 12x12 and 12x24 size spaces.
  • Electricity is included - 20 amp, 30 amp and 50 amp available
  • Early Bird rates end May 31, 2019.

If you require a larger space, contact Event Director at kdeherrera@cmnm.org.

$350.00 - $450.00

Commercial or Political Display Exhibitors - Early Bird

This booth type is for commercial vendors that are display only. Items displayed are not for on-site sale. This is also for political lobbying organizations. 

There are two locations for sales opportunities:

  • Howelsen Hill - Saturday, July 13th - 6 pm-9:30 pm, load in starting at 3:00 pm
  • Electricity is an additional $25.
  • Early Bird rates end May 31, 2019.

We offer 12x12 spaces only. If you require a larger space, contact Event Director at kdeherrera@cmnm.org.

$25.00 - $400.00

Non Profit Merchant Vendor

Must be able to provide proof of 501C status

There are two locations for sales opportunities:

  • Howelsen Hill - Saturday, July 13th - 6 pm-9:30 pm, load in starting at 3:00 pm
  • Launch Site @ Bald Eagle Lake - Sat & Sun July 13 & 14 - 6 am - 10am, load in starting at 5:00am
  • Electricity is an additional $25.

If you require a larger space, contact Event Director at kdeherrera@cmnm.org

$25.00 - $350.00

Billing / Registration Information

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Event Summary

Thank you for your interest in the Steamboat Springs Hot Air Balloon Festival. 

The festival is a tradition that has over 37 years of longevity. This year, Steamboat Pilot & Today has taken over producing the event and are planning for a great new face to the event. 

We welcome you to join us as a vendor at our two event locations:

Howelsen Hill Balloon Glow and Balloon Launch @ Bald Eagle Lake

Event Details

Howelsen Hill Balloon Glow & Live Music

We expect over 2000 people to attend the live music and balloon glow. There will be kids activities, a beer garden, live music, and fun. The event is free to the public.

  • Saturday, July 13 - 6:00 pm - 10:00 pm
  • Boutique Merchant, Commercial/Political exhibitors, and food vendors encouraged to apply. 
  • Early Bird rates end May 31, 2019.

Balloon Launch @ Bald Eagle Lake

This is our official balloon launch location. We expect 2000+ folks to attend this morning tradition. There will be kids activities both mornings and merchant vendors. The event is free to the public.

  • Saturday July 13
    • 6:30 am to 10:30 am
    • We will host a ticketed buffet brunch complete with coffee and mimosas. Tickets will be sold on our website to the public.
    • Boutique Merchant vendors encouraged to apply.
    • No commercial/political display booths, please. 
  • Sunday July 14
    • 6:30 am to 10:30 am 
    • We will have two contracted food trucks for Sunday morning munchies and coffee.
    • Boutique Merchant vendors encouraged to apply.
    • No commercial/political display booths, please.  

For more information contact Krista DeHerrera, Event Director, at kdeherrera@cmnm.org or call 970-777-6133.

Refund Policy

No cancellations or refunds after July 1, 2019.

Terms & Conditions

 

 

GENERAL RULES:

  • Vendors are to keep their booth areas clean and attractive at all times.

  • Please provide your own booth or serving unit, tables and chairs.  

  • The event is held outside, so suitable protection from the sun, wind and rain is suggested.

  • There are no refunds for weather.

  • All tents must be anchored by at least 30lb weights on each corner post. Stakes will be allowed at Bald Eagle Lake only.

  • It is recommended that there be one other attendant at the booth to assist with unloading, set-up and strike.

  • Booth assignment is final and up to the sole discretion of Festival Director.

  • Food Vendors must comply with State of Colorado and Routt County Health Code Regulations. http://www.co.routt.co.us/DocumentCenter/View/4707/NewFoodSafetyInfopdf?bidId=

LIABILITY REGULATIONS:

  • Pets - no pets are allowed at the event.

  • Refunds - No refunds will be given in case of rain.  No refunds are given if vendor is expelled for not following rules and regulations of the event.  

  • Absolutely no refunds are given after June 1, 2019 for cancellation.

  • NSF check fees are an additional $25 to cover bank fees.

  • Taxes - VENDORS are required to collect sales tax. Howelsen HIll: 8.4% sales tax, 4.5% for City of Steamboat Springs, 1% for Routt County & 2.9% for State. Launch Site: 3.9% sales tax, 1% for Routt County and 2.9% for state. A list of all participants will be submitted to City of Steamboat Springs, Routt County and the State of Colorado for tax collection purposes. We will provide tax collection information and the website where you can submit following the event.

  • Liability - VENDOR PARTNER shall indemnify and hold CMNM/Steamboat Pilot and CMNM/Steamboat Pilot staff, festival sponsors and volunteers harmless from any claim or cause of action arising out of or in connection with the acts or omissions of VENDOR PARTNER under this Agreement, and shall reimburse CMNM/Steamboat Pilot for any costs, including, but not limited to, reasonable attorney’s fees incurred in defense against any such claim in addition to any other remedy available to CMNM/Steamboat Pilot.

  • Loss or Theft - All work is displayed/sold at the risk of the VENDOR. The organizers of the event are not responsible for loss, theft or damage to any artwork, display facilities or person.

  • Resolution of Disputes - In the situation of a dispute arising in any manner as a result of, or in any way related to this Agreement, the parties hereto agree to submit the same to mediation and/or arbitration as a prerequisite to legal action. In the event arbitration or legal action is commenced, the prevailing party SHALL be rewarded reasonable attorneys’ fees and costs including arbitration fees incurred as a result of said dispute.

  • Agreement Modifications - No prior or present Agreements or representations shall be binding upon any of the parties hereto unless incorporated in the Agreement. No modifications or changes in the Agreement shall be valid or binding upon the parties unless in writing, executed by the parties to be bound hereto.

  • Violations - VENDOR PARTNER acknowledges that a breach of any of the terms of this Agreement may result in the termination of this Agreement and the preclusion of VENDOR PARTNER’s participation from CMNM/Steamboat Pilot without Participation Fee.

  • Governing Laws - This Agreement shall be governed by the laws of the State of Colorado, and the health, sanitation and fire regulations of the city of Steamboat Springs  and Routt County.

  • Any participant not observing event rules will be subject to removal from the event, with all fees forfeited.  

  • Complaint Procedure: If a VENDOR has any complaints during event, please submit in writing the issue along with date and time to the Event Coordinator. Staff will convene within 2 hours of the submission and will provide a resolution promptly after deliberation.

 

 

Questions?

Krista DeHerrera, Festival  Director kdeherrera@cmnm.org 970-987-4214

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