2021 Steamboat Hot Air Balloon Rodeo Vendor Application

GENERAL RULES:

• Vendors are to keep their booth areas clean and attractive at all times.

• Please provide your own booth or serving unit, tables and chairs.  

• The event is held outside, so suitable protection from the sun, wind and rain is suggested.

• There are no refunds for weather.

• All tents must be anchored by at least 30lb weights on each corner post.

• It is recommended that there be one other attendant at the booth to assist with unloading, set-up and strike.

• Booth assignment is final and up to the sole discretion of the Festival Director.

   

LIABILITY REGULATIONS:

• Pets - no pets are allowed at the event. No exceptions.

• Refunds - No refunds will be given in case of rain.  No refunds are given if vendor is expelled for not following rules and regulations of the event.  

• Absolutely no refunds are given after July 1, 2021 for cancellation.

• NSF check fees are an additional $25 to cover bank fees.

• Taxes - VENDORS are required to collect sales tax. 8.4% sales tax, 4.5% for City of Steamboat Springs, 1% for Routt County & 2.9% for State.

• Liability - VENDOR PARTNER shall indemnify and hold CMNM/Steamboat Pilot and CMNM/Steamboat Pilot staff, festival sponsors and volunteers harmless from any claim or cause of action arising out of or in connection with the acts or omissions of VENDOR PARTNER under this Agreement, and shall reimburse CMNM/Steamboat Pilot for any costs, including, but not limited to, reasonable attorney’s fees incurred in defense against any such claim in addition to any other remedy available to CMNM/Steamboat Pilot.

• Loss or Theft - All work is displayed/sold at the risk of the VENDOR. The organizers of the event are not responsible for loss, theft or damage to any artwork, display facilities or person.

• Resolution of Disputes - In the situation of a dispute arising in any manner as a result of, or in any way related to this Agreement, the parties hereto agree to submit the same to mediation and/or arbitration as a prerequisite to legal action. In the event arbitration or legal action is commenced, the prevailing party SHALL be rewarded reasonable attorneys’ fees and costs including arbitration fees incurred as a result of said dispute.

• Agreement Modifications - No prior or present Agreements or representations shall be binding upon any of the parties hereto unless incorporated in the Agreement. No modifications or changes in the Agreement shall be valid or binding upon the parties unless in writing, executed by the parties to be bound hereto.

• Violations - VENDOR PARTNER acknowledges that a breach of any of the terms of this Agreement may result in the termination of this Agreement and the preclusion of VENDOR PARTNER’s participation from CMNM/Steamboat Pilot without Participation Fee.

• Governing Laws - This Agreement shall be governed by the laws of the State of Colorado, and the health, sanitation and fire regulations of the city of Steamboat Springs and Routt County.

• Any participant not observing event rules will be subject to removal from the event, with all fees forfeited.  

• Complaint Procedure: If a VENDOR has any complaints during event, please submit in writing the issue along with date and time to the Event Coordinator. Staff will convene within 2 hours of the submission and will provide a resolution promptly after deliberation.