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Exhibitor Registration

Sep 25, 2020 to Sep 27, 2020

EAGLE RIVER CENTER
971-1097 Fairgrounds Road
Eagle, CO 81631

Booth Information

 Dates & Times:

The Western Slope of Colorado is home to a myriad of outdoor activities!  The Western Colorado Outdoor and Sportsman’s Expo celebrates the outdoors showcasing education, gear, equipment, guide services. In 2020, we will be expanding our focus to include not only hunting, camping, biking, and fishing, but also river sports, running, and motorsports. In addition to our indoor education stage, we will also include historical displays, more kids’ activities, live music, and a gun show. Outside there will be a variety of exhibitor demonstrations in cycling, fishing, archery, and more.

We invite you to join us! 

Booth Rates:

 If you are interested in sponsorship, contact Krista at kdeherrera@cmnm.org

Get Your Booths!

PRICE
QUANTITY

10x10

10x10 exhibitor space

 
 
 
$500.00

10x20

10x20 exhibitor space

 
$900.00

20x20

20x20 exhibitor space

 
$1,800.00

Nonprofit 10x10

10x10 Nonprofit space. Must provide a proof of 501C non-profit status as part of the application. 

 
 
 
$250.00

Electricity

One 120 amp circuit. If you require a different type of electrical circuit, please contact the Event Director. kdeherrera@cmnm.org

$25.00

Corner space

This is for exhibitors who require a corner space. If corner spaces are not reserved, the remaining spaces will be allocated at the discretion of the Event Director. 

 
 
$100.00

REQUIRED: Upload your photos for this order

Please upload your organization's logo using the box below!

Instructions

  • Please upload 1 to 4 photos.
  • Simply click on the green arrow below or drag and drop images into the upload box.
  • Photos must be under 10MB and should be JPG or PNG type.

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Event Summary

The Western Slope of Colorado is home to a myriad of outdoor activities!  The Western Colorado Outdoor and Sportsman Expo celebrates the outdoors showcasing education, gear, equipment, guide services. In 2020, we will be expanding our focus to include not only hunting, camping, biking, and fishing, but also river sports, running, and motorsports. In addition to our indoor education stage, we will also include historical displays, more kids’ activities, live music, and a gun show. Outside there will be a variety of exhibitor demonstrations in cycling, fishing, archery, and more.

We invite you to join us!

Here’s Why You Should Attend

Your business can benefit from a consumer marketplace right in the heart of the Colorado Rockies:

Heavily Promoted – The WestCO Expo has the power of Colorado Mountain News Media as ite managing entity. The Expo is promoted throughout our Colorado network as well as nationally. 

2019 Marketing

148 full-page ads & 187 half-page ads - Summit Daily News, Aspen Times, Vail Daily, Post Independent, Steamboat Pilot, Craig News(weekly) & Sky Hi News (weekly)

200 30 second radio spots on three different stations

346,000 impressions and over 3000 conversions from our digital marketing Feb - April

Sent emails to over 231,000 recipients with 3,300 clicks to our website

400 Facebook page followers, 20,000 post engagements and 304 Instagram followers

Over 12,000 page views and 8,200 sessions on www.westcoexpo.com

Face facing sales with people who live the outdoors – locals as visitors who enjoy the outdoors. 

Value - Reduced hotel rates in the resort mountain region of Colorado as well as reasonable booth rates for a three-day show. 

Return on your investment – Invest in the show your first year and enjoy a discount coupon code for returning exhibitors!

 

What your rate includes:

Free online (linked) and show newspaper wrap listing

Exhibitor wristband credentials

Drive-in/drive-out set-up/take-down

Scheduled move-in/move-out

Comprehensive exhibitor online resources

Event marketing reaches over 100,000 plus people within our Resort region of Colorado.

 

Exhibitors:

70+ exhibitors in the Eagle River Center’s

Hunting Gear Suppliers

Fly fishing retailers

Motorsports retailers

River Sports suppliers

Campers and RV retailers

Camping gear and accessories

Outfitters and Guides

State and Federal Agencies

Environmental nonprofit support agencies.

Outdoor clubs and organizations

 

Join our Passport to the Outdoors Scavenger Hunt Program. Drive traffic to your booth, engage attendees in what you have to offer and capitalize on the media tools that come with being a Passport Exhibitor. CLICK HERE for more info. 

 

Exclusive lodging deals for Exhibitors

$109 for King rooms - $139 for two double beds studio suite

CLICK HERE to get your room.

For more information contact Krista DeHerrera, Event Director at 970-777-3166 or kdeherrera@cmnm.org

Event Details

Dates & Times:

  • Friday, September 25, 2020 - 5:00 pm - 8:00 pm
  • Saturday, September 26, 10:00 am - 6:00 pm
  • Sunday, September 27, 11:00 am - 3:00 pm

 Booth Rates:

  • 10x10 - $500
  • 10x20 - $900
  • 20x20 - $1800
  • Nonprofit - $250 

Documents you may need:

  • 2020 WestCo Expo Rules & Regulations CLICK HERE 
  • Eagle County and State of Colorado Sales Tax information - CLICK HERE  
  • State of Colorado Off-Premise Vehicle Sales Permit Application CLICK HERE

 

If you are interested in sponsorship, contact Krista at kdeherrera@cmnm.org

If you are interested in a Gun Show table, contact Doug Drier at 719-221-3213.

Organizer
CMNM Events
Refund Policy

Booth spaces are available on a first to come first-served basis. Registration closes August 31, 2020.

 
 
 
 
 
 
 
 
 
 
Terms & Conditions

GENERAL RULES

  • Exhibitors are to keep their booth areas clean and attractive at all times.
  • Please provide your own equipment, tables, and chairs.
  • The event is held inside and outside. 
  • There are no refunds for weather.
  • If the booth is outside, tents must be anchored by at least 30lb weights on each corner post or with stakes. 
  • It is recommended that there be one other attendant at the booth to assist with unloading, set-up, and strike.
  • Booth assignment is final and up to the sole discretion of the Event Director.

LIABILITY REGULATIONS

  • Refunds - No refunds are given if the Exhibitor is expelled for not following the rules and regulations of the event.
  • Absolutely no refunds are given after September 15, 2020, for cancellation.
  • NSF check fees are an additional $25 to cover bank fees.
  • Taxes - EXHIBITORS are required to collect sales tax. 4.4% (2.9% State of Colorado; 1.5% Eagle County). A list of all participants will be submitted to Eagle County and the State of Colorado for tax collection purposes. We will provide tax collection information and the website where you can submit following the event.
  • Liability - EXHIBITOR PARTNER shall indemnify and hold CMNM and CMNM staff, event sponsors and volunteers harmless from any claim or cause of action arising out of or in connection with the acts or omissions of EXHIBITOR PARTNER under this agreement, and shall reimburse CMNM for any costs, including, but not limited to, reasonable attorney’s fees incurred in defense against any such claim in addition to any other remedy available to CMNM.
  • Loss or Theft - All work is displayed/sold at the risk of the EXHIBITOR. The organizers of the event are not responsible for loss, theft or damage to any artwork, display facilities or person.
  • Resolution of Disputes - In the situation of a dispute arising in any manner as a result of, or in any way related to this agreement, the parties hereto agree to submit the same to mediation and/or arbitration as a prerequisite to legal action. In the event arbitration or legal action is commenced, the prevailing party SHALL be rewarded reasonable attorneys’ fees and costs including arbitration fees incurred as a result of said dispute.
  • Agreement Modifications - No prior or present Agreements or representations shall be binding upon any of the parties hereto unless incorporated in the Agreement. No modifications or changes in the Agreement shall be valid or binding upon the parties unless in writing, executed by the parties to be bound hereto.
  • Violations - EXHIBITOR PARTNER acknowledges that a breach of any of the terms of this Agreement may result in the termination of this Agreement and the preclusion of EXHIBITOR PARTNER’s participation from CMNM/Steamboat Pilot without Participation Fee.
  • Governing Laws - This Agreement shall be governed by the laws of the State of Colorado, and the health, sanitation and fire regulations of the city of Eagle and Eagle County.

Gun Show exhibitors     

According to ATF there are some requirements that all Dealers must follow regardless of whether it is an in-state or out-of-state show.  These include:

  • Dealers must have their license displayed
  • Must comply with all recordkeeping requirements of ATF regulations concerning acquisitions and dispositions of firearms, including the recording of the place of sale.
  • May acquire firearms from any FFL licensed in the State and from any non-licensed individual.

And here is where the two differ.  In-state Dealers may:

  • Dispose of handguns to residents of the State only, provided that the purchaser is at least 21 years of age and all provisions of the Brady Law are met.
  • Dispose of long guns to residents of any State, provided that the purchaser is at least 18 years of age, the laws of both States are complied with, and all provisions of the Brady Law are met.
  • Dispose of firearms to any FFL.
  • Take orders of any firearm from a non-licensee and ship the same to a licensee in the purchaser’s State of residence from whom the purchaser can then take possession after the provisions of the Brady Law are met.

Out-of-state Dealers may:

  • Make a sale and deliver curio or relic firearms to any other FFL licensed in any State as long as there is compliance with the laws of both States.
  • Ship curio or relic firearms from this show to any other FFL.
  • Display and take orders.

In-State Non-Licensees:

  • May acquire long guns or handguns from FFLs licensed in this State, provided all provisions of the Brady Law are met.
  • May dispose of personal firearms to any FFL.
  • May acquire from and dispose of personal firearms to non-licensed residents of the State. However, non-licensed individuals may not be engaged in the business of dealing in firearms without a federal firearms license.
  • Cannot acquire from or dispose of firearms to non-licensed residents of any other State.
  • Cannot ship in interstate commerce, except to themselves or an FFL, a firearm that has otherwise been lawfully acquired; must, when shipping to themselves, declare the firearm to the commercial or contract carrier.

And lastly, Out-of-State Non-licensees:

 

  • May dispose of firearms to any FFL.
  • May acquire long guns only from FFLs licensed in the State, provided the laws of both States are complied with and all provisions of the Brady Law are met.
  • May order firearms from any FFL and have them shipped from the show to an FFL in their State of residence by a commercial or contract carrier in accordance with State and Federal law.
  • Cannot acquire handguns.
  • Cannot acquire from or dispose of firearms to non-licensed individuals.

Any participant not observing event rules will be subject to removal from the event, with all fees forfeited.

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